Season Calendar
Season Calendar 2026–27
Winter and summer gatherings, with agendas, staffing and operations. Times are Central.
Shared timeline
- T−8 / 6 weeksScope, date, audience, venue, access and capacity review
- T−4 weeksProvider quotes only after approval; safety, insurance, permissions; weather alternative
- T−2 weeksProvisional staffing; menus, accessibility and dietary needs gathered privately
- T−7 daysOwner go/no-go to issue any invitations separately; assignments & contact sheet kept private
- T−72 / 24 hConditions and vendor recheck
- Day-ofSign-in; incident, rescue and emergency briefing; zone inspections
- T+1 dayIncident review, cleanup, accounting, debrief
- T+3 daysLessons learned
- Accessible routes, toilets, quiet space and changing areas
- Parking capacity TBD (no new address listed)
- Arrival, departure and ride pickup plan; keep emergency vehicle access clear
- Neighbor / noise end-time approval