Season Calendar
Season Calendar 2026–27
Winter and summer gatherings, with agendas, staffing and operations. Times are Central.
Event record
Highlights
- Super Bowl gathering
Details
- Doors 60 min before kickoff
- Food through first half
- Halftime reset
- Close 30 min after final whistle
HostUnassigned · Anchored to kickoff (TBA)
Teams and kickoff time not announced — none invented.
Agenda
- Kickoff − 3hAV setup
- Kickoff − 2hTest broadcast, lawful viewing service, backup device; food prep
- Kickoff − 60 minDoors
- First halfFood service
- HalftimeReset
- Final whistle + 30 minClose
- Until final whistle + 90 minCleanup
Staffing
| Role | Slots | Shift | Status | Responsibilities |
|---|---|---|---|---|
| Host / lead — pre-game | 1 | Kickoff − 3h to halftime | Unassigned | Setup and first half |
| Relief host / lead — second half | 1 | Halftime − 30 min to final whistle + 90 min | Unassigned | Second half, close and cleanup sign-off |
| AV | 1 | Kickoff − 3h to final whistle | Unassigned | Broadcast and backup |
| Food | 2 | Kickoff − 2h to halftime + 30 min | Unassigned | Food service |
| Setup / cleanup | 2 | Kickoff − 3h; final whistle to + 90 min | Unassigned | Room |
7 estimated role slots per event
Venue · equipment · food
- Venue:
- Indoor viewing room.
- Equipment:
- Screen, sound, licensed viewing service, backup device.
- Food:
- Game-day food; labels.
Weather fallback
Indoor; postpone only for hazardous travel.
Checklist (none completed)
| Phase | Task | Owner | Timing |
|---|---|---|---|
| ☐ Pre-event | Approve scope, date, audience, venue, access and capacity | Owner | T−8 to 6 weeks |
| ☐ Pre-event | Request provider quotes (only after scope approval); confirm safety, insurance, permissions and weather alternative | Event lead (unassigned) | T−4 weeks |
| ☐ Pre-event | Provisional staffing, menus, accessibility and dietary needs (gathered privately) | Event lead (unassigned) | T−2 weeks |
| ☐ Pre-event | Owner go/no-go before any invitation is issued separately; keep assignments and contact sheet private | Owner | T−7 days |
| ☐ Pre-event | Recheck conditions, forecasts and vendors | Future safety lead (unassigned) | T−72h and T−24h |
| ☐ Day-of | Staff sign-in; incident, rescue and emergency briefing | Event lead (unassigned) | Before doors |
| ☐ Day-of | Inspect every zone (routes, lighting, cables, kitchens, wet areas) | Future safety lead (unassigned) | Before doors |
| ☐ Post-event | Incident log, cleanup sign-off, accounting and debrief | Event lead (unassigned) | T+1 day |
| ☐ Post-event | Record lessons learned | Event lead (unassigned) | T+3 days |
Open decisions
- Valentine's Day overlap
- Viewing service