Season Calendar
Season Calendar 2026–27
Winter and summer gatherings, with agendas, staffing and operations. Times are Central.
Highlights
- Weekly cadence: every Wednesday in January, 18:00 start
- Workout → hot/cold → breathwork → meditation → dinner
Details
- Facilitator to be named
HostUnassigned · Requested start 18:00
Agenda
- 18:00Workout — 18:00 requested start
- 18:45Optional supervised thermal
- 19:30Change / hydrate
- 19:45Dry-land breathwork
- 20:00Guided meditation
- 20:15Dinner
- 21:00Close
- 21:00–22:00Cleanup
Staffing
| Role | Slots | Shift | Status | Responsibilities |
|---|---|---|---|---|
| Event lead | 1 | 17:00–22:00 | Unassigned | Run of show, incidents |
| Workout / wellness facilitation | 1–2 | 17:30–20:30 | Unassigned | Workout, breathwork, meditation |
| Food lead | 1 | 17:00–21:30 | Unassigned | Menu, food safety, labels |
| Kitchen support | 2 | 17:00–21:30 | Unassigned | Prep and service |
| Setup / cleanup | 2 | 16:30–18:00 and 20:30–22:00 | Unassigned | Room and reset |
| Welcome | 1 | 17:30–19:00 | Unassigned | Arrivals, access |
| Qualified thermal / aquatic staffing | TBD | Per provider | TBD by qualified provider | Thermal supervision |
8–9 estimated role slots per event · 1 qualified safety role (count TBD)
Venue · equipment · food
- Venue:
- Indoor workout and meditation space; changing areas.
- Equipment:
- Mats, towels, dry mats, sound.
- Food:
- Weekly dinner with allergen labels.
Weather fallback
Thermal skipped if unsafe; full program can run indoors.
Checklist (none completed)
| Phase | Task | Owner | Timing |
|---|---|---|---|
| ☐ Pre-event | Approve scope, date, audience, venue, access and capacity | Owner | T−8 to 6 weeks |
| ☐ Pre-event | Request provider quotes (only after scope approval); confirm safety, insurance, permissions and weather alternative | Event lead (unassigned) | T−4 weeks |
| ☐ Pre-event | Provisional staffing, menus, accessibility and dietary needs (gathered privately) | Event lead (unassigned) | T−2 weeks |
| ☐ Pre-event | Owner go/no-go before any invitation is issued separately; keep assignments and contact sheet private | Owner | T−7 days |
| ☐ Pre-event | Recheck conditions, forecasts and vendors | Future safety lead (unassigned) | T−72h and T−24h |
| ☐ Day-of | Staff sign-in; incident, rescue and emergency briefing | Event lead (unassigned) | Before doors |
| ☐ Day-of | Inspect every zone (routes, lighting, cables, kitchens, wet areas) | Future safety lead (unassigned) | Before doors |
| ☐ Post-event | Incident log, cleanup sign-off, accounting and debrief | Event lead (unassigned) | T+1 day |
| ☐ Post-event | Record lessons learned | Event lead (unassigned) | T+3 days |
Open decisions
- Facilitator
- Thermal approval and coverage