Season Calendar
Season Calendar 2026–27
Winter and summer gatherings, with agendas, staffing and operations. Times are Central.
Event record
Highlights
- Birthday celebration on the August 11 birthday anchor
Details
- Wednesday August 11, 2027, late afternoon
- Small supervised activities, food and cake
HostUnassigned · 16:00–18:30
Agenda
- 14:30–16:00Setup
- 16:00Arrival and guardian check-in
- 16:15–17:30Supervised activities (water closed unless professionally staffed)
- 17:30–18:00Food and cake
- 18:00–18:30Pickup by authorized adults only
- 18:30–19:30Cleanup
Staffing
| Role | Slots | Shift | Status | Responsibilities |
|---|---|---|---|---|
| Event lead | 1 | 14:30–19:30 | Unassigned | Run of show, incidents |
| Check-in / pickup host | 1 | 15:45–18:45 | Unassigned | Guardian check-in and pickup to authorized adults on the privately held list |
| Activity hosts (adult) | 1–2 | 16:00–17:45 | Unassigned | Run activities and stay with the group |
| Food / service | 1–2 | 15:30–18:15 | Unassigned | Food, cake, allergen labels |
| Setup / cleanup | 2 | 14:30–16:00 and 18:30–19:30 | Unassigned | Space and reset |
| Child supervision ratio & any water coverage | TBD | Set once guest list and activities are known | TBD by qualified provider | Qualified supervision; water stays closed unless professionally staffed |
6–8 estimated role slots per event · 1 qualified safety role (count TBD)
Venue · equipment · food
- Venue:
- Small indoor or shaded outdoor space TBD; parking and access TBD. No address listed.
- Equipment:
- Activity supplies, shade, first aid.
- Food:
- Kid-friendly food and cake; dietary and allergen needs gathered privately.
Weather fallback
Heat, storms or lightning move activities indoors.
Checklist (none completed)
| Phase | Task | Owner | Timing |
|---|---|---|---|
| ☐ Pre-event | Approve scope, date, audience, venue, access and capacity | Owner | T−8 to 6 weeks |
| ☐ Pre-event | Request provider quotes (only after scope approval); confirm safety, insurance, permissions and weather alternative | Event lead (unassigned) | T−4 weeks |
| ☐ Pre-event | Provisional staffing, menus, accessibility and dietary needs (gathered privately) | Event lead (unassigned) | T−2 weeks |
| ☐ Pre-event | Owner go/no-go before any invitation is issued separately; keep assignments and contact sheet private | Owner | T−7 days |
| ☐ Pre-event | Recheck conditions, forecasts and vendors | Future safety lead (unassigned) | T−72h and T−24h |
| ☐ Day-of | Staff sign-in; incident, rescue and emergency briefing | Event lead (unassigned) | Before doors |
| ☐ Day-of | Inspect every zone (routes, lighting, cables, kitchens, wet areas) | Future safety lead (unassigned) | Before doors |
| ☐ Post-event | Incident log, cleanup sign-off, accounting and debrief | Event lead (unassigned) | T+1 day |
| ☐ Post-event | Record lessons learned | Event lead (unassigned) | T+3 days |
| ☐ Pre-event | Collect guest list, guardian contacts and pickup authorizations in a private destination (future task — not on this site) | Owner | T−3 weeks |
Open decisions
- Guest list and guardian arrangements (private)
- Activities and budget