Season Calendar
Season Calendar 2026–27
Winter and summer gatherings, with agendas, staffing and operations. Times are Central.
Event record
Highlights
- Butter coffee Saturdays (tentative)
Details
- 09:00–10:30
- Coffee/tea and non-dairy alternatives with ingredient & allergen labels
HostUnassigned · 09:00–10:30
Agenda
- 08:00–09:00Beverage prep
- 09:00–10:30Coffee morning
- 10:30–11:30Reset
Staffing
| Role | Slots | Shift | Status | Responsibilities |
|---|---|---|---|---|
| Host | 1 | 08:30–11:00 | Unassigned | Welcome |
| Beverage / food | 1 | 08:00–11:00 | Unassigned | Drinks, labels |
| Reset | 1 | 10:30–11:30 | Unassigned | Cleanup |
3 estimated role slots per event
Venue · equipment · food
- Venue:
- Indoor café-style space.
- Equipment:
- Blenders, kettles, cups.
- Food:
- Butter coffee, tea, non-dairy options; ingredient and allergen labels.
Weather fallback
Indoor; postpone in hazardous travel conditions.
Checklist (none completed)
| Phase | Task | Owner | Timing |
|---|---|---|---|
| ☐ Pre-event | Approve scope, date, audience, venue, access and capacity | Owner | T−8 to 6 weeks |
| ☐ Pre-event | Request provider quotes (only after scope approval); confirm safety, insurance, permissions and weather alternative | Event lead (unassigned) | T−4 weeks |
| ☐ Pre-event | Provisional staffing, menus, accessibility and dietary needs (gathered privately) | Event lead (unassigned) | T−2 weeks |
| ☐ Pre-event | Owner go/no-go before any invitation is issued separately; keep assignments and contact sheet private | Owner | T−7 days |
| ☐ Pre-event | Recheck conditions, forecasts and vendors | Future safety lead (unassigned) | T−72h and T−24h |
| ☐ Day-of | Staff sign-in; incident, rescue and emergency briefing | Event lead (unassigned) | Before doors |
| ☐ Day-of | Inspect every zone (routes, lighting, cables, kitchens, wet areas) | Future safety lead (unassigned) | Before doors |
| ☐ Post-event | Incident log, cleanup sign-off, accounting and debrief | Event lead (unassigned) | T+1 day |
| ☐ Post-event | Record lessons learned | Event lead (unassigned) | T+3 days |
Open decisions
- Go-ahead at all
- Frequency and dates