Live Music
Friends Fridays
Every other Friday, summer edition: live folksy / medicine music, blankets and coolers, bring your own food, two outdoor kitchens and optional supervised pool, lake, kayak and paddleboard time.
Date
Friday, September 3, 2027
Time
17:00–23:00
Central time.
Host
Unassigned
Capacity & guests
TBD
RSVP not open yet
May 28 is shared with the separate End-of-School Celebration: setup 14:30–17:00 and its 16:30–18:00 pickup/cleanup overlap 17:00 arrivals — separate zones, entrance/parking and crews still to be arranged.
Highlights
- Every other Friday through summer
- Live folksy / medicine music
- Blankets, coolers, BYO food/drinks
- Two outdoor kitchens
- Grilling, swimming, kayaking, paddleboarding
Details
- Water activities only when professionally approved, staffed, equipped and conditions permit
Agenda
- 14:30–16:30Setup
- 16:30Staff briefing
- 17:00Welcome + optional supervised activity zones
- 18:00Music set 1 (artist unassigned)
- 18:45Food / social
- 19:30Music set 2
- Supervisor-setAquatic activities close before unsafe light/weather
- 20:30Acoustic / social
- 22:30Wind-down
- 23:00Close
- 23:45Cleanup complete
Staffing
| Role | Slots | Shift | Status | Responsibilities |
|---|---|---|---|---|
| Event lead — early | 1 | 15:30–19:30 | Open · unassigned | Setup, briefing, opening |
| Relief event lead — late | 1 | 19:00–23:45 (30 min handover overlap) | Open · unassigned | Evening, close and cleanup sign-off |
| Welcome / access | 2 | Staggered 16:30–23:00 | Open · unassigned | Arrivals, access |
| Music / AV | 1–2 | 15:30–23:15 | Open · unassigned | Sound, cables |
| Grill / kitchen stewards (one per kitchen) | 2 | 16:00–22:00 | Open · unassigned | Grill and fire supervision, cleanliness |
| Setup | 3 | 14:30–17:00 | Open · unassigned | Lawn, zones |
| Cleanup | 3 | 22:30–23:45 | Open · unassigned | Waste, reset |
| Water safety lead / qualified zone coverage + relief | TBD | Professionally determined | Set by qualified provider | Never double-booked with food or music roles |
13–14 estimated role slots · 1 qualified safety role (count TBD)
Open staffing calendarVenue · equipment · food · access
- Venue & access:
- Lawn, two outdoor kitchens, pool and lake zones only if approved.
- Equipment:
- PA, lighting for dusk, life jackets, rescue gear, first aid / AED plan.
- Food:
- Guests bring own food/drinks; BYO policy subject to host/venue rules; no alcohol while swimming, boating or supervising.
Weather fallback
Thunder/lightning clears outdoor and water zones to substantial shelter; heavy rain/wind → indoor plan or postponement.
Safety & operations
Access & arrival
- Accessible routes, toilets, quiet space and changing areas
- Parking capacity to arrange (no new address listed)
- Arrival, departure and ride pickup plan; keep emergency vehicle access clear
- Neighbor / noise end-time approval
Site & equipment
- Lighting and cable safety
- Towels, cleaning, dry mats
- Bins, recycling and waste haul-off
- Realistic setup/cleanup, staff breaks and backup availability
Food & drink
- Water and hydration stations
- Dietary and allergen labeling
- Safe food handling, cold storage, handwashing
- Cleanliness of both kitchens; grill and fire supervision
- No alcohol while swimming, boating or supervising water; BYO policy subject to host/venue rules
Water zones
- Open only with qualified coverage and designated watcher duties
- Life jackets for boating and appropriate natural-water use
- Rescue equipment, communications, first aid and AED plan
- Ratios, capacity, operating temperatures and durations set by qualified providers / site review
Breathwork & thermal
- Breathwork on dry land only, fully separate from water
- No hyperventilation or breath holds in or near water; gentler opt-out offered
- Thermal participation optional; provider screening and individual medical clearance where appropriate
- No fixed 'safe' heat/cold protocol is stated
Weather
- Checks at 72h, 24h and day-of by a named future safety lead
- Any thunder/lightning clears outdoor/water zones to substantial indoor shelter or hardtop vehicle (tents/open shelters are not safe)
- Resume only per qualified lead and official guidance
- Heavy rain, high wind, poor visibility, cold/wind chill or unsafe paths → indoor plan or postponement; thresholds set by qualified operator
Ice & night options
- Winter ice options default closed; lake ice is never treated as safe
- Night hot springs skipped unless conditions, qualified staffing and lighting are all approved; lounge is an equal option
Staffing rules
- Safety roles cannot be filled by generic volunteers
- Counts shown are preliminary non-safety slots — not safe guest capacity or legal sufficiency
- One person cannot cover two simultaneous roles without explicit non-overlapping shifts
- No named assignee except owner-requested Carl and John Moore (availability to confirm)
Checklist
| Phase | Task | Owner | Timing |
|---|---|---|---|
| ☐ Pre-event | Approve scope, date, audience, venue, access and capacity | Owner | T−8 to 6 weeks |
| ☐ Pre-event | Request provider quotes (only after scope approval); confirm safety, insurance, permissions and weather alternative | Event lead (unassigned) | T−4 weeks |
| ☐ Pre-event | Provisional staffing, menus, accessibility and dietary needs (gathered privately) | Event lead (unassigned) | T−2 weeks |
| ☐ Pre-event | Owner go/no-go before any invitation is issued separately; keep assignments and contact sheet private | Owner | T−7 days |
| ☐ Pre-event | Recheck conditions, forecasts and vendors | Future safety lead (unassigned) | T−72h and T−24h |
| ☐ Day-of | Staff sign-in; incident, rescue and emergency briefing | Event lead (unassigned) | Before doors |
| ☐ Day-of | Inspect every zone (routes, lighting, cables, kitchens, wet areas) | Future safety lead (unassigned) | Before doors |
| ☐ Post-event | Incident log, cleanup sign-off, accounting and debrief | Event lead (unassigned) | T+1 day |
| ☐ Post-event | Record lessons learned | Event lead (unassigned) | T+3 days |
| ☐ Pre-event | Confirm actual operational access to both outdoor kitchens | Owner | T−6 weeks |
| ☐ Pre-event | May 28 only: resolve overlap with End-of-School Celebration — community setup 14:30–17:00 vs school activities; school pickup/cleanup 16:30–18:00 vs 17:00 arrivals — owner approves separate zones, entrance/parking, independent crews and handover, or moves one event | Owner | T−8 weeks |
Budget
| Bucket | Estimate | Quote | Approved | Actual | Status |
|---|---|---|---|---|---|
| Venue / equipment | TBD | TBD | TBD | TBD | Open |
| Food / drink | TBD | TBD | TBD | TBD | Open |
| Performers / facilitators | TBD | TBD | TBD | TBD | Open |
| Staffing | TBD | TBD | TBD | TBD | Open |
| Qualified safety coverage | TBD | TBD | TBD | TBD | Open |
| Cleaning / waste | TBD | TBD | TBD | TBD | Open |
| Weather contingency / transport | TBD | TBD | TBD | TBD | Open |
| Permits / insurance (where applicable) | TBD | TBD | TBD | TBD | Open |
| Contingency | TBD | TBD | TBD | TBD | Open |
Open decisions
- May 28 overlap with the separate End-of-School Celebration (setup 14:30–17:00; pickup/cleanup 16:30–18:00 vs 17:00 arrivals): approve separate zones, entrance/parking, independent crews and handover — or move one event
- Artist roster
- Water approvals and coverage
Sources
- OPM — Federal holidays 2027 Memorial Day May 31; Labor Day Sep 6; Independence Day Jul 4, observed Mon Jul 5.
- SoFi Stadium — Super Bowl LXI Official date Sunday, Feb 14, 2027. Our party starts 17:00 Central.
- Minnesota DNR — Ice safety Ice is never 100% safe; no thickness proves an event safe.
- CDC — Drowning prevention Dedicated supervision, life jackets, no alcohol, no hyperventilation/breath-holding in water.
- National Weather Service — Lightning outdoors No outdoor place is safe in a thunderstorm; get to substantial shelter.