Live Music
Friends Fridays
Every other Friday, summer edition: live folksy / medicine music, blankets and coolers, bring your own food, two outdoor kitchens and optional supervised pool, lake, kayak and paddleboard time.
Date
Friday, May 28, 2027
Same day as the separate End-of-School Celebration — venue, staffing, access and audience conflict to resolve
Time
17:00–23:00
Central time.
Host
Unassigned
Capacity & guests
TBD
RSVP not open yet
May 28 is shared with the separate End-of-School Celebration: setup 14:30–17:00 and its 16:30–18:00 pickup/cleanup overlap 17:00 arrivals — separate zones, entrance/parking and crews still to be arranged.
Highlights
- Every other Friday through summer
- Live folksy / medicine music
- Blankets, coolers, BYO food/drinks
- Two outdoor kitchens
- Grilling, swimming, kayaking, paddleboarding
Details
- Water activities only when professionally approved, staffed, equipped and conditions permit
Agenda
- 14:30–16:30Setup
- 16:30Staff briefing
- 17:00Welcome + optional supervised activity zones
- 18:00Music set 1 (artist unassigned)
- 18:45Food / social
- 19:30Music set 2
- Supervisor-setAquatic activities close before unsafe light/weather
- 20:30Acoustic / social
- 22:30Wind-down
- 23:00Close
- 23:45Cleanup complete
Staffing
| Role | Slots | Shift | Status | Responsibilities |
|---|---|---|---|---|
| Event lead — early | 1 | 15:30–19:30 | Open · unassigned | Setup, briefing, opening |
| Relief event lead — late | 1 | 19:00–23:45 (30 min handover overlap) | Open · unassigned | Evening, close and cleanup sign-off |
| Welcome / access | 2 | Staggered 16:30–23:00 | Open · unassigned | Arrivals, access |
| Music / AV | 1–2 | 15:30–23:15 | Open · unassigned | Sound, cables |
| Grill / kitchen stewards (one per kitchen) | 2 | 16:00–22:00 | Open · unassigned | Grill and fire supervision, cleanliness |
| Setup | 3 | 14:30–17:00 | Open · unassigned | Lawn, zones |
| Cleanup | 3 | 22:30–23:45 | Open · unassigned | Waste, reset |
| Water safety lead / qualified zone coverage + relief | TBD | Professionally determined | Set by qualified provider | Never double-booked with food or music roles |
13–14 estimated role slots · 1 qualified safety role (count TBD)
Open staffing calendarVenue · equipment · food · access
- Venue & access:
- Lawn, two outdoor kitchens, pool and lake zones only if approved.
- Equipment:
- PA, lighting for dusk, life jackets, rescue gear, first aid / AED plan.
- Food:
- Guests bring own food/drinks; BYO policy subject to host/venue rules; no alcohol while swimming, boating or supervising.
Weather fallback
Thunder/lightning clears outdoor and water zones to substantial shelter; heavy rain/wind → indoor plan or postponement.
Safety & operations
Access & arrival
- Accessible routes, toilets, quiet space and changing areas
- Parking capacity to arrange (no new address listed)
- Arrival, departure and ride pickup plan; keep emergency vehicle access clear
- Neighbor / noise end-time approval
Site & equipment
- Lighting and cable safety
- Towels, cleaning, dry mats
- Bins, recycling and waste haul-off
- Realistic setup/cleanup, staff breaks and backup availability
Food & drink
- Water and hydration stations
- Dietary and allergen labeling
- Safe food handling, cold storage, handwashing
- Cleanliness of both kitchens; grill and fire supervision
- No alcohol while swimming, boating or supervising water; BYO policy subject to host/venue rules
Water zones
- Open only with qualified coverage and designated watcher duties
- Life jackets for boating and appropriate natural-water use
- Rescue equipment, communications, first aid and AED plan
- Ratios, capacity, operating temperatures and durations set by qualified providers / site review
Breathwork & thermal
- Breathwork on dry land only, fully separate from water
- No hyperventilation or breath holds in or near water; gentler opt-out offered
- Thermal participation optional; provider screening and individual medical clearance where appropriate
- No fixed 'safe' heat/cold protocol is stated
Weather
- Checks at 72h, 24h and day-of by a named future safety lead
- Any thunder/lightning clears outdoor/water zones to substantial indoor shelter or hardtop vehicle (tents/open shelters are not safe)
- Resume only per qualified lead and official guidance
- Heavy rain, high wind, poor visibility, cold/wind chill or unsafe paths → indoor plan or postponement; thresholds set by qualified operator
Ice & night options
- Winter ice options default closed; lake ice is never treated as safe
- Night hot springs skipped unless conditions, qualified staffing and lighting are all approved; lounge is an equal option
Staffing rules
- Safety roles cannot be filled by generic volunteers
- Counts shown are preliminary non-safety slots — not safe guest capacity or legal sufficiency
- One person cannot cover two simultaneous roles without explicit non-overlapping shifts
- No named assignee except owner-requested Carl and John Moore (availability to confirm)
Checklist
| Phase | Task | Owner | Timing |
|---|---|---|---|
| ☐ Pre-event | Approve scope, date, audience, venue, access and capacity | Owner | T−8 to 6 weeks |
| ☐ Pre-event | Request provider quotes (only after scope approval); confirm safety, insurance, permissions and weather alternative | Event lead (unassigned) | T−4 weeks |
| ☐ Pre-event | Provisional staffing, menus, accessibility and dietary needs (gathered privately) | Event lead (unassigned) | T−2 weeks |
| ☐ Pre-event | Owner go/no-go before any invitation is issued separately; keep assignments and contact sheet private | Owner | T−7 days |
| ☐ Pre-event | Recheck conditions, forecasts and vendors | Future safety lead (unassigned) | T−72h and T−24h |
| ☐ Day-of | Staff sign-in; incident, rescue and emergency briefing | Event lead (unassigned) | Before doors |
| ☐ Day-of | Inspect every zone (routes, lighting, cables, kitchens, wet areas) | Future safety lead (unassigned) | Before doors |
| ☐ Post-event | Incident log, cleanup sign-off, accounting and debrief | Event lead (unassigned) | T+1 day |
| ☐ Post-event | Record lessons learned | Event lead (unassigned) | T+3 days |
| ☐ Pre-event | Confirm actual operational access to both outdoor kitchens | Owner | T−6 weeks |
| ☐ Pre-event | May 28 only: resolve overlap with End-of-School Celebration — community setup 14:30–17:00 vs school activities; school pickup/cleanup 16:30–18:00 vs 17:00 arrivals — owner approves separate zones, entrance/parking, independent crews and handover, or moves one event | Owner | T−8 weeks |
Budget
| Bucket | Estimate | Quote | Approved | Actual | Status |
|---|---|---|---|---|---|
| Venue / equipment | TBD | TBD | TBD | TBD | Open |
| Food / drink | TBD | TBD | TBD | TBD | Open |
| Performers / facilitators | TBD | TBD | TBD | TBD | Open |
| Staffing | TBD | TBD | TBD | TBD | Open |
| Qualified safety coverage | TBD | TBD | TBD | TBD | Open |
| Cleaning / waste | TBD | TBD | TBD | TBD | Open |
| Weather contingency / transport | TBD | TBD | TBD | TBD | Open |
| Permits / insurance (where applicable) | TBD | TBD | TBD | TBD | Open |
| Contingency | TBD | TBD | TBD | TBD | Open |
Open decisions
- May 28 overlap with the separate End-of-School Celebration (setup 14:30–17:00; pickup/cleanup 16:30–18:00 vs 17:00 arrivals): approve separate zones, entrance/parking, independent crews and handover — or move one event
- Artist roster
- Water approvals and coverage
Sources
- OPM — Federal holidays 2027 Memorial Day May 31; Labor Day Sep 6; Independence Day Jul 4, observed Mon Jul 5.
- SoFi Stadium — Super Bowl LXI Official date Sunday, Feb 14, 2027. Our party starts 17:00 Central.
- Minnesota DNR — Ice safety Ice is never 100% safe; no thickness proves an event safe.
- CDC — Drowning prevention Dedicated supervision, life jackets, no alcohol, no hyperventilation/breath-holding in water.
- National Weather Service — Lightning outdoors No outdoor place is safe in a thunderstorm; get to substantial shelter.