Celebration

Fourth of July Community Celebration

Holiday lawn party with grilling/potluck and acoustic music. No fireworks.

Date

Sunday, July 4, 2027

Time

15:00–21:00

Central time.

Host

Unassigned

Capacity & guests

TBD

RSVP not open yet

Highlights

Holiday party on July 4

Details

15:00–21:00, setup 11:00–14:30, cleanup 21:00–22:30
Grilling/potluck, live/acoustic music
Water options conditional

Agenda

11:00–14:30Setup
15:00Welcome
15:00–21:00Lawn gathering, grilling/potluck, music
21:00–22:30Cleanup

Staffing

Role	Slots	Shift	Status	Responsibilities
Event lead — day	1	11:00–17:00	Open · unassigned	Setup and afternoon
Relief event lead — evening	1	16:30–22:30 (30 min handover overlap)	Open · unassigned	Evening and cleanup sign-off
Welcome / access	2	14:30–21:00 staggered	Open · unassigned	Arrivals
Food / kitchen	3–4	13:00–21:00	Open · unassigned	Grill, potluck table, labels
AV / music	1–2	13:00–21:30	Open · unassigned	Sound
Setup	4	11:00–14:30	Open · unassigned	Lawn
Cleanup	4	21:00–22:30	Open · unassigned	Reset
Aquatic professionals	TBD	Per professional plan	Set by qualified provider	Only if water options approved

16–18 estimated role slots · 1 qualified safety role (count TBD)

Open staffing calendar

Venue · equipment · food · access

Venue & access:: Lawn.
Equipment:: Grills, PA, shade.
Food:: Grilling and potluck; labels.

Weather fallback

Lightning clears outdoors to substantial shelter; rain → indoor plan.

Safety & operations

Access & arrival

Accessible routes, toilets, quiet space and changing areas
Parking capacity to arrange (no new address listed)
Arrival, departure and ride pickup plan; keep emergency vehicle access clear
Neighbor / noise end-time approval

Site & equipment

Lighting and cable safety
Towels, cleaning, dry mats
Bins, recycling and waste haul-off
Realistic setup/cleanup, staff breaks and backup availability

Food & drink

Water and hydration stations
Dietary and allergen labeling
Safe food handling, cold storage, handwashing
Cleanliness of both kitchens; grill and fire supervision
No alcohol while swimming, boating or supervising water; BYO policy subject to host/venue rules

Water zones

Open only with qualified coverage and designated watcher duties
Life jackets for boating and appropriate natural-water use
Rescue equipment, communications, first aid and AED plan
Ratios, capacity, operating temperatures and durations set by qualified providers / site review

Breathwork & thermal

Breathwork on dry land only, fully separate from water
No hyperventilation or breath holds in or near water; gentler opt-out offered
Thermal participation optional; provider screening and individual medical clearance where appropriate
No fixed 'safe' heat/cold protocol is stated

Weather

Checks at 72h, 24h and day-of by a named future safety lead
Any thunder/lightning clears outdoor/water zones to substantial indoor shelter or hardtop vehicle (tents/open shelters are not safe)
Resume only per qualified lead and official guidance
Heavy rain, high wind, poor visibility, cold/wind chill or unsafe paths → indoor plan or postponement; thresholds set by qualified operator

Ice & night options

Winter ice options default closed; lake ice is never treated as safe
Night hot springs skipped unless conditions, qualified staffing and lighting are all approved; lounge is an equal option

Staffing rules

Safety roles cannot be filled by generic volunteers
Counts shown are preliminary non-safety slots — not safe guest capacity or legal sufficiency
One person cannot cover two simultaneous roles without explicit non-overlapping shifts
No named assignee except owner-requested Carl and John Moore (availability to confirm)

Checklist

Phase	Task	Owner	Timing
☐ Pre-event	Approve scope, date, audience, venue, access and capacity	Owner	T−8 to 6 weeks
☐ Pre-event	Request provider quotes (only after scope approval); confirm safety, insurance, permissions and weather alternative	Event lead (unassigned)	T−4 weeks
☐ Pre-event	Provisional staffing, menus, accessibility and dietary needs (gathered privately)	Event lead (unassigned)	T−2 weeks
☐ Pre-event	Owner go/no-go before any invitation is issued separately; keep assignments and contact sheet private	Owner	T−7 days
☐ Pre-event	Recheck conditions, forecasts and vendors	Future safety lead (unassigned)	T−72h and T−24h
☐ Day-of	Staff sign-in; incident, rescue and emergency briefing	Event lead (unassigned)	Before doors
☐ Day-of	Inspect every zone (routes, lighting, cables, kitchens, wet areas)	Future safety lead (unassigned)	Before doors
☐ Post-event	Incident log, cleanup sign-off, accounting and debrief	Event lead (unassigned)	T+1 day
☐ Post-event	Record lessons learned	Event lead (unassigned)	T+3 days

Budget

Bucket	Estimate	Quote	Approved	Actual	Status
Venue / equipment	TBD	TBD	TBD	TBD	Open
Food / drink	TBD	TBD	TBD	TBD	Open
Performers / facilitators	TBD	TBD	TBD	TBD	Open
Staffing	TBD	TBD	TBD	TBD	Open
Qualified safety coverage	TBD	TBD	TBD	TBD	Open
Cleaning / waste	TBD	TBD	TBD	TBD	Open
Weather contingency / transport	TBD	TBD	TBD	TBD	Open
Permits / insurance (where applicable)	TBD	TBD	TBD	TBD	Open
Contingency	TBD	TBD	TBD	TBD	Open

Open decisions

Keep Sunday Jul 4 (not moved silently)
Audience and capacity

Sources

OPM — Federal holidays 2027 Memorial Day May 31; Labor Day Sep 6; Independence Day Jul 4, observed Mon Jul 5.
SoFi Stadium — Super Bowl LXI Official date Sunday, Feb 14, 2027. Our party starts 17:00 Central.
Minnesota DNR — Ice safety Ice is never 100% safe; no thickness proves an event safe.
CDC — Drowning prevention Dedicated supervision, life jackets, no alcohol, no hyperventilation/breath-holding in water.
National Weather Service — Lightning outdoors No outdoor place is safe in a thunderstorm; get to substantial shelter.