Celebration

Sheree’s Birthday Celebration

A Christmas birthday celebration: group movement, optional sauna and cold, dry-land breathwork and sound bowls, a shared dinner, string quartet and evening carols.

Date

Saturday, December 18, 2027

Time

From 12:00 noon

Central time.

Host

Unassigned

Capacity & guests

TBD

RSVP not open yet

Same itinerary as the December 19, 2026 celebration; nobody is booked.

Highlights

Birthday celebration
12:00 noon start
Group exercise guided by Carl
Carols with John Moore (opera singer)
Sauna & cold plunge
Breathwork & sound bowls
Group dinner
String quartet
Optional late-night Japanese hot-springs dip

Details

Possible visiting chef
Tea/lounge alternative to hot springs

Requested people

Carl — Group exercise facilitator Requested — availability to confirm
John Moore — Opera singer — carols (performer, not staff) Requested — availability to confirm

Agenda

10:00–11:30Setup, kitchen prep, AV soundcheck, venue inspection
11:30Welcome & orientation
12:00–13:00Group exercise (Carl requested) — 12:00 start · end 13:00
13:00–14:00Supervised optional sauna / cold plunge
14:00–14:30Dry, change, water break
14:30–15:30Dry-land breathwork & sound bowls
15:30–17:30Rest, social time, food and room reset (no mandatory cold exposure)
17:30–19:00Shared dinner
19:00–20:00String quartet (unassigned)
20:00–21:00Carols with John Moore (requested)
21:00–21:30Departures / reset
21:30–22:30Optional Japanese hot springs ONLY if operator-approved, staffed, lit, sober-participation plan and weather permit — otherwise tea/lounge
22:30–23:30Final close

Staffing

Role	Slots	Shift	Status	Responsibilities
Event lead — first half	1	10:00–17:00	Open · unassigned	Run of show, decisions, incident lead until handover
Relief event lead — second half	1	16:30–23:30 (30 min handover overlap)	Open · unassigned	Takes over as lead and incident lead; covers final close
Welcome / access host	2	Staggered 11:00–15:30 and 17:00–22:00	Open · unassigned	Arrivals, accessibility help, wayfinding
Exercise facilitator	1	11:30–13:15	Requested — availability to confirm	Group exercise (Carl requested)
Dry-land breathwork / sound facilitator	1–2	14:00–16:00	Open · unassigned	Breathwork and sound bowls, away from water, gentle opt-outs
Music coordinator / AV	1–2	16:30–21:30	Open · unassigned	Quartet and carols sound, cables, lighting
Chef (optional)	1	14:00–20:00	Open · unassigned	Visiting chef if approved
Kitchen / service	3–4	15:00–20:30	Open · unassigned	Prep, service, allergen labels, food safety
Setup	3	10:00–12:00	Open · unassigned	Room, thermal area staging, signage
Cleanup	3	20:00–23:30 staggered	Open · unassigned	Reset, waste, towels
Thermal / aquatic qualified operators, lifeguards & relief	TBD	Per professional risk assessment	Set by qualified provider	Sauna, cold plunge, hot springs supervision

17–20 estimated role slots · 1 qualified safety role (count TBD)

Open staffing calendar

Venue · equipment · food · access

Venue & access:: Indoor dinner/music room, changing areas, dry breathwork space separate from water; parking to arrange.
Equipment:: Sound bowls, mats, towels, dry mats, AV for quartet and vocals, path lighting for any night access.
Food:: Shared dinner, possible chef; allergen labels; hydration throughout.

Weather fallback

Lightning, cold, wind chill or unsafe paths move everything indoors; hot springs replaced by tea/lounge.

Safety & operations

Access & arrival

Accessible routes, toilets, quiet space and changing areas
Parking capacity to arrange (no new address listed)
Arrival, departure and ride pickup plan; keep emergency vehicle access clear
Neighbor / noise end-time approval

Site & equipment

Lighting and cable safety
Towels, cleaning, dry mats
Bins, recycling and waste haul-off
Realistic setup/cleanup, staff breaks and backup availability

Food & drink

Water and hydration stations
Dietary and allergen labeling
Safe food handling, cold storage, handwashing
Cleanliness of both kitchens; grill and fire supervision
No alcohol while swimming, boating or supervising water; BYO policy subject to host/venue rules

Water zones

Open only with qualified coverage and designated watcher duties
Life jackets for boating and appropriate natural-water use
Rescue equipment, communications, first aid and AED plan
Ratios, capacity, operating temperatures and durations set by qualified providers / site review

Breathwork & thermal

Breathwork on dry land only, fully separate from water
No hyperventilation or breath holds in or near water; gentler opt-out offered
Thermal participation optional; provider screening and individual medical clearance where appropriate
No fixed 'safe' heat/cold protocol is stated

Weather

Checks at 72h, 24h and day-of by a named future safety lead
Any thunder/lightning clears outdoor/water zones to substantial indoor shelter or hardtop vehicle (tents/open shelters are not safe)
Resume only per qualified lead and official guidance
Heavy rain, high wind, poor visibility, cold/wind chill or unsafe paths → indoor plan or postponement; thresholds set by qualified operator

Ice & night options

Winter ice options default closed; lake ice is never treated as safe
Night hot springs skipped unless conditions, qualified staffing and lighting are all approved; lounge is an equal option

Staffing rules

Safety roles cannot be filled by generic volunteers
Counts shown are preliminary non-safety slots — not safe guest capacity or legal sufficiency
One person cannot cover two simultaneous roles without explicit non-overlapping shifts
No named assignee except owner-requested Carl and John Moore (availability to confirm)

Checklist

Phase	Task	Owner	Timing
☐ Pre-event	Approve scope, date, audience, venue, access and capacity	Owner	T−8 to 6 weeks
☐ Pre-event	Request provider quotes (only after scope approval); confirm safety, insurance, permissions and weather alternative	Event lead (unassigned)	T−4 weeks
☐ Pre-event	Provisional staffing, menus, accessibility and dietary needs (gathered privately)	Event lead (unassigned)	T−2 weeks
☐ Pre-event	Owner go/no-go before any invitation is issued separately; keep assignments and contact sheet private	Owner	T−7 days
☐ Pre-event	Recheck conditions, forecasts and vendors	Future safety lead (unassigned)	T−72h and T−24h
☐ Day-of	Staff sign-in; incident, rescue and emergency briefing	Event lead (unassigned)	Before doors
☐ Day-of	Inspect every zone (routes, lighting, cables, kitchens, wet areas)	Future safety lead (unassigned)	Before doors
☐ Post-event	Incident log, cleanup sign-off, accounting and debrief	Event lead (unassigned)	T+1 day
☐ Post-event	Record lessons learned	Event lead (unassigned)	T+3 days
☐ Pre-event	Ask Carl and John Moore about availability (no booking implied)	Owner	T−6 weeks
☐ Pre-event	Decide hot-springs go/no-go criteria with qualified operator	Future safety lead (unassigned)	T−4 weeks

Budget

Bucket	Estimate	Quote	Approved	Actual	Status
Venue / equipment	TBD	TBD	TBD	TBD	Open
Food / drink	TBD	TBD	TBD	TBD	Open
Performers / facilitators	TBD	TBD	TBD	TBD	Open
Staffing	TBD	TBD	TBD	TBD	Open
Qualified safety coverage	TBD	TBD	TBD	TBD	Open
Cleaning / waste	TBD	TBD	TBD	TBD	Open
Weather contingency / transport	TBD	TBD	TBD	TBD	Open
Permits / insurance (where applicable)	TBD	TBD	TBD	TBD	Open
Contingency	TBD	TBD	TBD	TBD	Open

Open decisions

Carl and John Moore availability
Quartet and chef sourcing
Thermal / hot-springs approval and coverage

Sources

OPM — Federal holidays 2027 Memorial Day May 31; Labor Day Sep 6; Independence Day Jul 4, observed Mon Jul 5.
SoFi Stadium — Super Bowl LXI Official date Sunday, Feb 14, 2027. Our party starts 17:00 Central.
Minnesota DNR — Ice safety Ice is never 100% safe; no thickness proves an event safe.
CDC — Drowning prevention Dedicated supervision, life jackets, no alcohol, no hyperventilation/breath-holding in water.
National Weather Service — Lightning outdoors No outdoor place is safe in a thunderstorm; get to substantial shelter.